Documenting Process and Control Changes

Use

If a process or control has changed significantly, you can document the reasons for the change in MIC.

Before you actually apply the documented change in the process catalog, you can first have the documented change approved.

Prerequisites

  • In Customizing for MIC, values and names were entered for the following attributes in the Edit Attribute Values IMG activity:

    • For values for the Change Type, choose Start of the navigation path Attributes Next navigation step Values. End of the navigation path You can copy SAP sample entries by activating the BC set for this IMG activity.

    • For naming the Approval Status, choose Start of the navigation path Attributes with Fixed Values Next navigation step Names. End of the navigation path

  • If you want to have changes approved, then the indicator for that must be set in Customizing. Choose Start of the navigation path Structure Setup Next navigation step Activate Approval of Process and Control Changes End of the navigation path . The organizational unit can overwrite this central setting when it copies the processes.

  • The person granting approval has authorization for one of the following tasks:

    • Approve Documentation of Process Change (VALI-PRCHD)

    • Approve Documentation of Control Change (VALI-PSCHD)

Features

In the Web applications Process and Account Groups of the Org Unit and Documentation of Controls, you can make several entries describing each change made to a process or control that was carried forward. You make these entries on the Changes tab page.

For each entry, you select a value for the attribute Change Type and specify the date from which the change is valid. Examples of change types would be Personnel Change or Change in Technology (values in the delivered BC Set). Furthermore, you can enter a detailed description of the change.

Once you have entered all your data, you trigger the approval process.

Activities

The procedure for a change requiring approval is outlined below:

  1. On the Changes tab page, you document how and why the control or process changed. Then you choose Request Approval .

    Then the workflow sends a task to the person, who has authorization for the task of approving the process change or control change.

  2. This person approves the change.

  3. You apply the change of the process or control in MIC.